Job Description

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PLEASE NOTE THAT THIS POSITION REQUIRES KOREAN LANGUAGE PROFICIENCY

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Role and Responsibilities:

Office Management:

• Oversee the daily operations of the office, including managing office supplies, equipment, and vendor relationships.
• Ensure office is well-maintained, organized, and conducive to a productive work environment.
• Liaise with facilities management to ensure building and safety compliance.

Administrative Support:

• Provide high-level administrative support to senior management, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Handle confidential and sensitive information with discretion and professionalism.

Communication Liaison:

• Act as the primary point of contact between the office and headquarters, ensuring smooth communication and timely reporting.
• Coordinate the exchange of information between departments and executives in alignment with headquarters’ directives and objectives.
• Ensure all communication and directives are in line with company goals and policies.

Event Coordination:

• Plan and coordinate internal and external meetings, events, and conferences, including logistics, travel, and accommodations.
• Support the organization of training programs, team-building events, and company-wide meetings.

Project Management:

• Assist with tracking and managing special projects from conception through execution.
• Collaborate with cross-functional teams to ensure timely completion of projects in line with business goals.
• Manage project timelines and deliverables, updating headquarters regularly on progress.

Financial Administration:

• Support basic financial processes including expense reporting, budget tracking, and invoice processing.
• Ensure expenses are processed in a timely manner and in accordance with company policies.

Skills and Qualifications:

• Korean language proficiency required (written and verbal)
• Bachelor’s degree or equivalent experience.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, ideally within a manufacturing or engineering environment.
• Exceptional organizational and time management skills, with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a dynamic, fast-paced environment.
• Knowledge of project management tools is a plus.
• Ability to handle confidential information with integrity and professionalism.

Personal Characteristics:

• Self-starter with the ability to take initiative.
• Strong interpersonal skills, with a customer service mindset.
• Adaptable to changing priorities and company needs.
• Results-driven with a commitment to excellence.

Working Conditions:

• Full-time position, typically Monday to Friday , with occasional overtime as needed.
• Office-based role with limited flexibility for hybrid work depending on business needs.

Compensation:

• Competitive salary, commensurate with experience.
• Comprehensive benefits package including health, dental, vision, and retirement plans.

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