Job Description

Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area’s childcare & private education industry. In 2024, Action Day Schools was voted one of the Best Places to Work in the Bay Area! Our corporate office in San Jose serves as the hub for innovation and leadership that drives our mission of creating excitement for learning in a fun and loving environment. We are seeking a highly capable and proactive Executive Assistant/Office Manager to join our dynamic team!

Position Available: Full-time Executive Assistant/Office Manager working from our corporate office in West San Jose

Are you a detail-oriented, solution-focused professional who thrives in a fast-paced environment? Action Day Schools is seeking an Executive Assistant/Office Manager to work directly with the President and Senior Leadership Team in our San Jose corporate office. In this high-impact role, you’ll manage everything from calendars and travel arrangements to office operations, event planning, and special projects. This is a unique growth opportunity for someone looking to build a long-term career in a company that values leadership and innovation . If you’re proactive, take initiative, and demonstrate sound judgment while balancing multiple responsibilities, we want to hear from you!

Make an Impact at the Executive Level:

• Play a critical role in supporting the President by managing her calendar, travel, and day-to-day priorities
• Be a trusted partner on high-level projects, studio launches, and strategic initiatives
• Elevate internal and external engagement through thoughtful event coordination and executive gifting
• Handle confidential matters with professionalism, becoming a go-to resource for leadership support

Lead the Heart of Our Office Operations:

• Take ownership of our office environment, ensuring it runs smoothly, looks great, and supports our culture
• Build relationships with key vendors and service providers to streamline daily operations
• Enhance team efficiency by organizing logistics for lunches, meetings, supplies, and systems
• Create a workspace that reflects our brand and supports our employees’ success

Compensation: $70,000- $80,000/year depending on individual experience and education.

Requirements

Our ideal candidate will have:

• A minimum of a BA/BS degree required
• At least 2 years of experience in administrative support, customer service, or related field
• Possess reliable personal transportation to travel to multiple event locations including our San Jose, Santa Clara, Saratoga, Mountain View, Morgan Hill, and Campbell Schools along with outside venues.
• Meet the full-time, in-office needs of the role- there is no option for remote work in this position.
• The ability to anticipate needs and adapt quickly to last-minute changes while keeping the business’s best interests in mind.
• Demonstrates reliability, a strong work ethic, and a proactive, go-getter attitude.
• Excellent communication, writing, interpersonal, and organizational skills, with the ability to collaborate effectively and convey ideas clearly.
• Willingness to learn and the ability to take initiative
• Experience in Early Childhood Education, Marketing, Graphic Design, is a plus!

Benefits

Benefits for full-time employees working 30+hrs/wk include:

• Vacation, sick, and holiday pay- including a 5-day paid holiday closure in late December!
• Medical, dental, and vision
• 401k
• FSA
• Long Term Disability
• Life Insurance
• Childcare/Private Education Tuition Discount Benefits-- At Action Day Schools, it is our goal to enrich the lives of both you and your children!

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