Job Description

At Vitamin Well Group, we provide great-tasting drinks, snacks, and protein products. Our brands Vitamin Well, NOCCO, and Barebells are available across most of Europe, North America, the MENA region, and parts of Asia Pacific. With a revenue of 650 million euros, we operate in over 40 markets, with headquarters in Stockholm and offices in fourteen countries around the world.

Vitamin Well Group in the US 

Vitamin Well made its debut in the US market in 2019, initially introducing the NOCCO Performance Drink, followed by the launch of Barebells in 2020. Since then, the company has witnessed remarkable growth, with its products now widely available across the country in various gyms, gas stations, and grocery stores, including well-known chains such as Trader Joe's, Walmart, 7 Eleven, and numerous others. Our team is characterized by its high level of engagement, agility, and a shared passion for ensuring our brands become a staple in households across the US.

The US market has rapidly emerged as having one of the most significant volume increases across our markets. In response to this success, we have developed and launched products specifically designed to meet the unique preferences and needs of the US consumer.

About the Role 

As Logistics Planner , you will be a key player in our operations team, responsible for ensuring smooth transportation of Vitamin Well products from producers to warehouses - with a focus on customer service, efficiency, sustainability, and cost awareness. 

You will have daily contact with supply planners, transport providers, producers, and our Headquarters (Sweden), which places high demands on your communication skills and structured approach. You will make sure our logistics flow seamlessly and that we exceed both internal and external expectations. The role is based at our US hub in Los Angeles, and reports to the Operations Manager. 

Core responsibilities include:

Inventory & Inbounds Management:

• Oversee and track shipments in collaboration with central and regional warehouses, addressing any logistical delays or discrepancies promptly.
• Maintain accurate inventory records in our ERP system, ensuring real-time updates.
• Analyze inventory and inbound reporting to troubleshoot potential challenges.
• Work with Operations & Supply Planning Manager to monitor inventory levels and coordinate replenishment

System Processes in ERP:

• Input, update, and track logistics data, including orders, shipments, and inventory
• Ensure seamless integration between different functions, such as sales, purchasing, and warehouse management, within the ERP system.
• Generate and analyze various reports, providing insights into logistics performance, inventory turnover, and order processing.
• Troubleshoot and resolve any system-related issues, collaborating with the IT team as needed.

Shipping & Receiving Coordination:

• Develop and manage logistics timelines during high-demand periods to ensure consistent product availability.
• Work with freight carriers, warehouses, and distribution centers to ensure timely and accurate shipping and receiving of products.
• Monitor and track shipments to ensure deliveries are made on time and in full.
• Ensure all necessary documentation (invoices, shipping labels, customs documentation, etc.) is properly prepared and filed.
• Ensure timely and accurate billing and receiving of inventory in the ERP system
• Coordinate and execute stock transfers

Collaboration & Communication:

• Work closely with internal departments (sales, operations, finance) to ensure smooth and efficient logistics operations.
• Coordinate with Operations & Supply Planning Manager, suppliers, transportation providers and warehousing partners on timely shipping and receiving of finished goods
• Provide customer service and support by addressing inquiries regarding orders, delivery status, and inventory.
• Formally communicate in meetings or directly with key stakeholders, internally and externally
• Attend all routine collaboration calls to maintain visibility and ensure alignment to shipping and production plans
• Support value added packaging initiatives with 3rd party facilities
• Collaborate with stakeholders in different time zones (EU), flexible hours are required for the role
• Support the execution of new product launches

Who you are:

Skills and Qualifications Desired:

• Education: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field preferred.
• Experience: 1-3 years of experience in logistics, order management, or supply chain coordination
• Experience with Microsoft Dynamics or similar ERP systems is highly preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
  • Strong MS Excel skills (Power query, Power pivot and Power BI are a plus)
• Strong understanding of order management, inventory control, and logistics processes.
• Strong analytical, problem-solving skills
• Willingness to learn, improve, adapt and work efficiently
• Excellent verbal and written communication skills
• Ability to plan and organize workload and work within tight deadlines
• Ability to flourish in a team-oriented environment

Welcome with your application at the latest June 23rd 2025. We will review applications on an ongoing basis and the position may be filled before the last application day.

As each candidate’s experience is unique, we kindly ask that you submit a résumé and not only apply with your LinkedIn profile.

Vitamin Well USA is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Life at Vitamin Well Group

Our growing family is made up of over 600 employees, representing a variety of cultures, experiences and diverse backgrounds. This diversity is a great asset as we continue our expansion and evolve our portfolio. At the same time, Vitamin Well is still very much a Swedish company, promoting Swedish values when it comes to both business and people. We treat each other in a fair and equal way, and we respect one another based on our qualities. As we expand Vitamin Well Group’s business, we are also committed to minimizing our environmental impact and continuously strive to lower emissions from for example production, logistics, and packaging.

Working at Vitamin Well, we provide a dynamic environment defined by ambition, dedication, and an entrepreneurial spirit. In our action-oriented culture, the ability to make swift decisions is paramount in bringing ideas to fruition. We are committed to fostering an atmosphere where every individual's unique strengths contribute to our collective success. As a health and exercise-oriented company, we inspire an active lifestyle by partnering with top-performing athletes, but we also promote and support exercise among our employees.

As part of the recruitment process, we may ask you to conduct a personality test as well as a test that measures logical ability. The purpose of the tests is to evaluate candidates as objective as possible and identify the best possible match for the role. The tests are based on solid research and are taken through our partner Alva Labs.

Job Tags

Similar Jobs