We are seeking a highly organized and proactive Sales Administrator to provide administrative, operational, and sales support to our executive and sales leadership teams. This role will play a key part in streamlining sales processes, supporting client communications, and ensuring the sales team operates efficiently.
Key Responsibilities
Support Sales team in quoting opportunities including developing lead generation lists, warm lead calling, sourcing, pricing, and processing of orders
Handle client communications including scheduling sales appointments, responding to inquiries, and processing documentation
Assist in QuickBooks administration including creating purchase orders (PO), generating and sending invoices, and setting up new customers in company systems
Manage CRM updates, ensuring accurate tracking of sales activities, leads, and pipeline progress; provide reports to leadership on an ongoing basis
Coordinate sales meetings, take detailed notes, and follow up on action items
Help with marketing initiatives including email campaigns, market research, and compilation of sales data to assist in strategy development
Provide high-level administrative support to the executive leadership team, including calendar and email management, meeting coordination, event planning, and travel arrangements
Provide Accounts Receivable/Collections assistance on outstanding accounts
Perform other tasks as assigned
Qualifications & Skills
Bachelor’s degree in Business Administration, Marketing, or a related field preferred
5+ years of experience in an administrative role, preferably in sales support or sales administration
Strong proficiency in CRM software (Salesforce, HubSpot, etc.) and Microsoft Office Suite (Excel, PowerPoint, Outlook)
Working knowledge of QuickBooks or other accounting software required
Driven and ‘hungry’ mentality to exceed expectations with the ability to work independently in a fast-paced and ever-changing environment
Team player approach committed to the success of the company’s employees and future
Exceptional organizational skills with the ability to multitask and prioritize tasks effectively; follow up and follow through skills are a MUST
Excellent written and verbal communication skills
Strong attention to detail and problem-solving abilities
Sales-savvy personality with the willingness to support varying departments as needed
MUST be located within 30 minutes of Charlotte, NC
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